What is an agency export certificate? What is its legal effect?

The Agency Export Certificate isProof of the Rights and Responsibilities Relationship Between the Actual Exporter and the AgentThis is a statutory document. According to Article 38 of the Customs Law of the People's Republic of China, this document has the following legal effects:

• Clarify the true ownership of exported goods.
• As the declarationExport DrawbackThe core credential
• The basis for dividing trade risk responsibilities

How many steps are there in the application process for an export agency certificate?

The latest 2025 declaration system has achieved full-process digitalization, with the specific operational steps as follows:

• Step 1: Qualification Filing
  • The agent must possessimport and exportEnterprises need to have legal import and export qualifications, including:
  • Complete enterprise registration on the Single Window for Customs.
• Step 2: Document Preparation
  • Agency Agreement (requires official seals from both parties)
  • Power of Attorney for Application of (CO)
  • Packing List of Goods
• Step 3: System Declaration
  • Log in to the "Single Window" platform for international trade.
  • Complete the "Application Form for the Certificate of Export Goods on Behalf of Others"

Under what circumstances is an export agency certificate required?

According to Announcement No. 12 of the General Administration of Customs in 2025, the following three scenarios must be provided:

• The entrusting party does not possess import and export operation rights.
• Agency business involving export tax rebates
• The HS code of the goods involves regulatory conditions.

What are the common risks associated with using an export agency certificate?

Dispute data from the past three yearsforeign tradeDispute cases indicate that the main risk points include:

• Inconsistent information risk
  • The difference between the declared amount on the customs declaration form and the agency certificate exceeds 5%.
  • The Chinese and English versions of the goods description are inconsistent.
• Risk of timeliness
  • Failure to apply within 60 days after export will affect the tax refund.
  • The customs audit has a retroactive period of up to 3 years.

How long is the validity period of the export agency certificate?

According to the "Administrative Measures for Export Tax Refund (Exemption)" issued by the State Taxation Administration in 2024:

• From the date of issuance180 daysValid within
• Special circumstances may apply for an extension (valid reasons must be provided).
• Unused items beyond the deadline must be re-declared.

How to Avoid Customs Questioning Regarding the Agency Export Certificate?

It is recommended to take the following preventive measures:

• EnsureSubject-verb agreement(Contract, Invoice, Packing List)
• Please translate the following Chinese into English: Retain complete logistics tracking proof.
• Conduct regular compliance reviews of trade documents.

What is the relationship between the export agency certificate and the customs declaration form?

The key points of correlation between the two include:

• The "domestic consignor" on the customs declaration must match the information on the agency certificate.
• The HS code of the product must be completely matched.
• The total amount allows for a reasonable fluctuation range of ±3%.

How to use the electronic version of the export agency certificate?

Starting from January 2025, fully implement electronic processes:

• Download the encrypted PDF version through the "Single Window" system.
• To be used in conjunction with digital certificate signature verification.
• It has the same legal effect as a paper certificate.

What should I do if the agency export certificate is lost?

Recommended emergency response procedures:

• Apply immediately in the customs system.Void and re-sign
• Provide a statement of the situation and supporting documentation.
• The reissuance process typically takes 5 business days.

What should be considered when choosing an export agency service?

Recommendations based on 20 years of industry experience:

• Verification agentCustoms credit rating
• Verify the compliance of foreign exchange payment and receipt channels.
• Please provide a complete document management solution.